Zoom Cloud Meetings is a convenient video conferencing platform that enables users to host and participate in virtual meetings effortlessly. It provides various features for collaboration, including screen sharing, recording, and breakout rooms. Due to its ability to facilitate remote work and online learning, it has become increasingly popular during the COVID-19 pandemic.
Virtual Meeting Apps have allowed people from different locations to come together in one room, making it convenient for everyone involved. Zoom is the largest player in the market, boasting a 55% market share. The Zoom software has a user-friendly interface, high-quality video, and ample cloud recording storage.
How do ZOOM Cloud Meetings work?
ZOOM Cloud Meetings enables users to effortlessly create and join virtual meeting rooms for seamless communication through video and audio. Participants can enjoy additional features like screen sharing, file sharing, and text chat options. These features can be used within the meeting group or privately with other participants.
You’ll need the Zoom app and either the meeting link or a Meeting ID and password to join a Zoom meeting. Although a Zoom account is not required to join a meeting, users must create an account to host a meeting.
Setting up a meeting
1. You can set up a meeting instantly or schedule one for a specific time.
2. You can quickly generate the Meeting ID and password, along with a URL for the meeting. You can share this URL with the participants you want to invite.
3. Zoom now requires users to manually enter a password when joining a meeting. However, participants can join the meeting by clicking on the meeting URL without entering the password.
4. Hosts can manage various settings in their account., including permissions for features like screen sharing and private chat during meetings.
Video and audio
During a Zoom meeting, you can enable or disable your video. Additionally, you can view other participants whose cameras are turned on. The meeting host has extra controls to turn off the video or silence the audio of participants in the meeting.
Share Screen
With the Share Screen feature, you can easily show others what’s on your screen during a meeting. To accomplish this, users can click the Share Screen icon on the control panel. The meeting host can control access to this function, allowing all users, specific users, or restricting it to ‘host only.’
Chat function
Group chat enables users to communicate through text during the meeting while also providing the option for private conversations within the group. Meeting hosts can customize this setting and limit the chat recipients for participants.
What makes it so popular?
Zoom is popular because it allows users to quickly gather many participants in one meeting, even with the service’s free version. Setting up an account with Zoom is a breeze for the host, and sharing the access information with potential meeting participants is a piece of cake.
What is the minimum age required?
Zoom’s Privacy Policy states that children under 16 are not permitted to sign up for accounts. During the account creation process, users must provide their date of birth, but no additional age verification methods are employed.
Fortunately, setting up a Zoom account is not necessary to join a Zoom meeting.
Reminder: In Ireland, the Digital Age of Consent is set at 16. This means that online service providers need parental consent to process the data of children under 16 years old.
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Privacy and security concerns
Like any app or platform, it’s crucial to grasp its functionality and the possible risks involved. Concerns have been raised about the service regarding privacy and security, particularly incidents of unauthorized access to meetings, known as ‘Zoom Bombing,’ which can cause disruption. Zoom Bombing commonly occurs when the meeting link is shared on a public forum, making it easily accessible to anyone.
Take the time to familiarize yourself with the privacy and moderation controls available for hosts to mitigate these risks.
Important: Zoom constantly updates its platform to address issues and improve security and privacy settings. Please be aware that changes may be introduced periodically.
1. Meeting privacy
Make sure you keep private information private from a public place and consider who will get meeting details and how they’ll be shared. Starting now, password access is enabled by default for Zoom meetings. To join the meeting, participants must enter the Meeting ID and password for access. Participants can quickly join the meeting without a password using the meeting URL.
2. Waiting rooms
The Waiting Room feature is a virtual waiting area where participants are held until you approve and grant them access to the meeting. This setting is enabled by default for Zoom meetings.
3. Lock meeting
When a meeting has already started, locking it prevents new users from joining, even if they have the Meeting ID and password.
4. Screen Share controls
Hosts can limit permissions using the control panel, which helps prevent participants from randomly taking control of the screen. You can make adjustments before or during the meeting.
5. Moderation and managing participants
Zoom provides various moderation tools that allow hosts to control multiple aspects of the meeting. These tools include disabling participants’ videos, muting participants, turning off file transfer, and disabling group or private chat.
Advice for Parents
Take some time to familiarize yourself with the app settings and review the security features with your child. Visit support.zoom.us/Settings-Controls for assistance with your Zoom settings and controls.
Set up secure privacy settings and teach your child only to share meeting links with close friends. It’s best to avoid sharing links on social media. Here’s a helpful tip: use a different password for every Zoom meeting you attend. It’s a simple but effective way to enhance your security.
It’s important to remind your child about the possibility of meetings being recorded. Please take this opportunity to discuss with them what is appropriate to share online and what information should be kept private.
Make sure your child knows they can always approach you if they encounter anything inappropriate or distressing on the Internet.
Final Words
Zoom Cloud Meetings allows users to easily store and access video, audio, and chat records from their meetings. This feature is available on iOS, Android, and PC devices. Users can either download the files from the cloud onto their devices for offline use or stream them directly on the Zoom Web Portal.
The Host can change the screen view of the Recorded meeting through the Recording layout. Three options are available: Active Speaker, Gallery View, and Shared Screen. Access to a cloud record is only granted once its duration has been doubled. For example, if a virtual meeting lasts 2 hours, it can only be watched 4 hours after it ends.
Once the recording is ready for viewing, Zoom will notify the host via email based on the settings. You will receive an email with 2 links. One link is for the host to manage the recording, and the other link is for sharing with the participants to view. Download ZOOM Cloud Meetings App to join meeting.
